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Before booking anything, save this checklist! As wedding planners & architects, we understand the importance of getting every detail right. The venue sets the tone for your wedding & can make all the difference in creating an unforgettable experience. This comprehensive checklist will help you ensure everything is perfect.
Venue Essentials
1. Can the venue comfortably seat all guests?
2. How clean & well-maintained is the building’s exterior?
3. Are there ramps & accessibility for guests with limited mobility?
4. How many ceremonies are scheduled for my date?
5. Are my desired date & time slots available?
Logistics & Planning
1. How suitable & well-maintained are the outdoor areas?
2. What is included in the cost & are there any extra charges?
3. Should I plan an in-person visit to verify the venue’s condition?
4. Does the venue match my wedding theme & style?
5. Have I confirmed the date, location, guest count & budget in a wedding brief?
Details & Extras
1. Does the venue’s appearance align with my vision?
2. Can the room size be adjusted & fit different setups?
3. Are there sufficient & convenient parking options?
4. How accessible & easy to navigate is the venue for guests?
5. Are there extra facilities like accommodations or coat check available?
Contract & Policies
1. Does the venue provide necessary equipment?
2. What decorations are allowed at the venue?
3. Who handles set-up & what are the associated costs?
4. What are the set-up & tear-down access times?
5. What are the cancellation policies & contract terms?
Final Checks
1. Are there any hidden charges & do the costs fit within the budget?
2. Does the venue have adequate & appropriately dressed staff?
3. What is the venue’s insurance & liability coverage?
4. Are there concurrent events & what are the overrun policies?
5. What are the venue’s policies on alcohol, smoking & security?
6. How should I plan for weather contingencies & safety for outdoor venues?
7. Can I explore discounts & negotiate terms with the venue?
8. How do I clarify total costs, payment schedules & confirm final guest numbers?
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